Thank you for attending the IPE Conference & Awards 2019, We hope that you found the event beneficial and enjoyable. 

Please take the time to read through the terms and conditions of the IPE Travel Expense Claim form prior to submitting your claim. If you are eligible to claim travel expenses you will have been informed of this in your event confirmation email and welcome pack letter. If you are unsure whether or not you are eligible, please contact the events team for confirmation.

Deadline for claims: 10 January 2020

Terms & Conditions

  • Attendance at the IPE Awards dinner and ceremony on 03 December is mandatory to be eligible for any travel reimbursement.
  • You must submit your travel expense claim by Friday 1o January 2020, IPE will not honour any claims after this date unless this has been agreed in advance, in writing, with the events.team@ipe.com. 
  • IPE only covers actual cost of travel to and from the event, it does not cover the cost of any food or beverages consumed.
  • First, Business or Premier class travel will not be reimbursed under any circumstances.
  • The maximum allowance you can claim is up to €500 for European-based institutional investors, if you incur costs over this amount these are at your own expense.  IPE recommend that you book your travel as soon as your attendance has been confirmed to keep your costs within this amount.
  • IPE only accepts claims made using this online form.
  • Only direct return tickets from your point of origin to Copenhagen will be reimbursed. If you wish to travel to the Awards from one city and return to another, or if you wish to make a stopover, please contact the events.team@ipe.com to make special arrangements beforehand. Otherwise, these tickets will not be reimbursed.
  • First, Business or Premier class travel will not be reimbursed under any circumstances.
  • You are required to provide proof of the cost of flights, which can be found on the confirmation booking receipt/itinerary document. Proof of flying (boarding passes and/or the airline itinerary confirmation document) may also be required.
  • If you use a travel agent to book your flights the invoice must detail the flight details such as dates and destinations. IPE will not reimburse costs for travel agent fees.
  • IPE does not cover the cost of changing any flights (unless prior notification or arrangement is agreed with IPE), extra baggage/overweight luggage, meals & beverages at the airport or on the flight or any extra costs/fees after the booking of the flight.
  • If you have to cancel your flight or your flight has been cancelled IPE will not reimburse the costs, IPE recommend that you ensure you have sufficient insurance in place to cover for such incidents.
  • IPE will only cover taxi journeys from your point of origin to the airport and/or event location and return from the event location to airport and/or point of origin.
  • Service tips should be reasonably considered– IPE recommend that if you wish to tip for your taxi service that you tip 10-12% of the fare.
  • If the taxi receipt is handwritten, the date, destination to-from and cost should be clearly stated on the receipt.
  • IPE does not cover taxi costs outside of the event, IPE will provide transport if an event is not within walking distance to/from the IPE recommended accommodation. If you require transport from your accommodation to the event due to immobility please make IPE aware so that IPE can approve your claim for your taxi costs.
  • IPE will only cover journeys from your point of origin to the airport and/or event location and return from the event location to airport and/or point of origin.
  • First, Business or Premier class travel will not be reimbursed under any circumstances.
  • Proof of purchase is required however, in some cities where a paper receipt is not possible, if payment is made by a card IPE will accept a copy of the purchase via a statement.
  • IPE will only cover costs from your point of origin to the airport or event location and return from the event location or airport to your point of origin, you will be asked to submit your destination address to and from together with the distance for each journey.
  • Fuel receipts must be dated within a reasonable time of the event period. IPE will not accept fuel receipts more than 7 days before or after the event date.
  • IPE will require receipts for toll charges. Where this is not possible proof of payment will be accepted.
  • When parking at the airport IPE will only cover the costs for the duration of the event or that of your flight dates/times.
  • IPE will only cover parking charges at the event location relating to the period of time necessary to attend.
  • IPE will only cover standard parking charges; valet parking, short term car park charges for multiple days and valet will not be reimbursed. 
IPE provide accommodation for attendees who qualify for a subsidised place, IPE do not reimburse for accommodation before or after the event that has not been approved by the events team.  Unless agreed and discussed prior with the events team IPE will not reimburse any accommodation on your claims form

IPE will honour travel claims up to €500 for European-based institutional investors if supported by valid receipts that you must supply with your claim. 

The deadline to submit your claim form is 10 January 2020.
We will not honour any claims after this date

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